CITYWIDE PROGRAMME

Decide what you want to showcase during Berlin Science Week. Think about: 

• the research you want to highlight
• the format that fits best
• how your idea might connect to this year’s theme, In Touch 

We encourage formats that invite dialogue and interaction, and locations that help you meet your audience inside or outside your institution. If you need inspiration, you’ll find a short concept guide with helpful pointers here. 
 
💬 Optional Support: Book a consultation call with us. We're happy to provide feedback, bounce back ideas, and identify opportunities for you to showcase your work at the festival. Book your call here.

Once your concept is ready, register your event via our online platform. You’ll be asked for your working title, format, topic, date, location, and potential speakers. These details help us understand your plan; they can still evolve later.

You can find a preview of all questions in the download section.

After you register, our team reviews your event entry within a week. Once approved, you’re in! Your event is confirmed; detailed planning and production can begin. To help you get started with this next step, we’ve created a Guide with practical production tips that you can find here.  

When we confirm your event, you’ll receive login details to our website, where you’ll upload your final event information for publication. You have until 30 June to submit all final information about your event, including your cover photo. We’ll review your event entry and may make small editorial adjustments before publication to our website.  

💬 Optional Support: Join our free online workshop on 15 June to refine your title, polish your description, and ensure your event is communicated clearly and effectively. 

The full programme goes live on 3 September, kicking off our citywide and digital campaign. To maximise your reach, we highly encourage running your own communication efforts in parallel. 

You’ll receive downloadable copy and pre-made social media posts to support your event promotion. Please include the Berlin Science Week logo in all communication materials for your event and tag us @berlinscienceweek. 

💬 Optional Support: Book an additional comms packages to boost visibility on our channels, or request branding packs for elevated onsite advertising. To book a comms package, get in touch with our team by scheduling a call here.  

All Citywide Programme events are independently organised and managed by the hosting institution, initiative, or individual. This includes planning, booking speakers, and securing a venue. Berlin Science Week provides the framework and visibility, but each event remains fully controlled by its organisers. No formal contract is required, but by registering, organisers confirm their intention to carry out the event as proposed. 

If you prefer full production support for your event, you can book a slot in our Festival Centre. You can find more information here. 

Participation in the Citywide Programme is free of charge. There are no registration or participation fees. Optional services such as comms packages or Festival Centre slots come with additional costs, but joining the Citywide Programme itself is free. 

No. You can submit a working title, a draft description, or venue information. These details can still evolve. Final information is only required by 30 June.

Yes, you can register multiple events. Through our registration form, you can submit up to 3 events directly. If you’re planning to register more than 3, please get in touch with us beforehand at info@berlinscienceweek.com so we can coordinate the process with you.

Yes. Collaborative events are welcome and often lead to especially engaging formats. Please list all collaborating partners when registering your event so we can reflect this accurately in the programme. 

No. Events must take place during Berlin Science Week (1–10 November). Activities outside these dates cannot be included in the official programme.

We’re open to any topic grounded in solid, verifiable research and designed to spark curiosity, learning, or discovery for our audiences.  

We understand science in a broad sense, from astrophysics to anthropology, from climate research to cultural studies. Projects from the humanities, social sciences, natural sciences, arts, and interdisciplinary fields are all welcome.   

If your work is rooted in science and helps people explore, understand, or experience something in a meaningful way, it’s a good fit. 

A direct connection to our annual theme is not mandatory, but engaging with it will help frame your event within the festival, support its promotion, and can create new connections with audiences and partners. 

When you register your event, we’ll send you all the details you need for the next steps, including further information for the title workshop. 

Minor adjustments (e.g., speakers, timing, description) can be made until 30 June. After publication, only essential updates can be accommodated. Please inform us as soon as possible if major changes arise.

All approved events will be published when the full programme goes live on 3 September.

Events that do not meet our festival standards (scientific quality, societal relevance, and an engaging, accessible format) may not be included. Purely promotional or commercial events are not eligible. Events that do not align with our Guiding Principles will also not be considered.

Most Berlin Science Week events are free of charge. While this is not a mandatory condition, we strongly encourage partners to prioritise easy access and equitability and consider offering free entrance to the events. If events are ticketed, we recommend keeping the fee low, not exceeding 5 - 15€ per person.

Events can be held in German, English, or both. Please indicate the event language during registration so we can communicate it clearly to audiences.

Yes. While we recommend organising your event in person, Citywide Programme events can also take place online or in a hybrid format. Please specify the format during registration.

We understand that plans can change. If you need to cancel your event, please notify us as soon as possible at info@berlinscienceweek.com so we can update the programme and inform the public. After the programme is published on 3 September, timely communication is especially important to ensure audiences receive accurate information and avoid confusion. 

Citywide Programme events take place at locations chosen and organised by the host institution. If you don’t have access to a suitable venue, you can book a slot in our Festival Centre. This year, we’ve also partnered with several event spaces that offer discounted rates for Citywide Programme events during Berlin Science Week. More information is available here. 

Event hosts are responsible for arranging any necessary insurance, security, or safety measures for their event. We do not provide insurance or on‑site security services. If you’re unsure what you may need, our Production Guide includes helpful considerations for planning a safe event.

We encourage all partners to consider accessibility in their planning. While we do not provide accessibility services directly, we offer guidance in our Production Guide and are happy to advise on best practices.

Ticketing and attendee registration are managed by the event host. You’re welcome to use your own tools or platforms. We do not provide a central ticketing system for Citywide Programme events.

If your event is fully booked or reaches capacity, we recommend updating your event page or ticketing system accordingly. You remain in control of managing registrations and communicating with attendees. If your venue allows it, you may also consider offering a waiting list. Please let us know after your event how many people attended. 

We encourage all organisers to share feedback once their event has taken place. Your insights help us understand what worked well, how many visitors were there, where we can improve, and how we can better support Citywide Programme Partners in the future. While not mandatory, your feedback is highly valued and contributes directly to shaping the next edition of Berlin Science Week.

Our main channels highlight the festival as a whole, and we cannot guarantee individual promotion for every Citywide Programme event. However, we regularly feature a curated selection of events across our platforms. You’re encouraged to use the media kit and branding assets to promote your event through your own channels. 

If you wish to secure social media promotion via the Berlin Science Week channels, please have a look at our Communication Packages. 

Yes. By registering your event, you agree to include Berlin Science Week in all communication measures for your event. If you’re creating flyers, posters, or other promotional materials, please make sure to use our logo. You will receive our logo after you’ve registered your event. 

Berlin Science Week does not photograph or record all Citywide Programme events. We document only a small selection of events for festival communication. If your event is chosen by our communications team, we will inform you in advance. 

If you would like photos or recordings of your event, please arrange your own documentation. As the event host, you are responsible for ensuring that photography is permitted at your venue. If you plan to photograph or record your event yourself, we recommend placing a clear notice at the entrance (e.g., “Photos and videos will be taken at this event”). This helps ensure transparency for your audience and supports GDPR‑compliant documentation. You are responsible for informing speakers and attendees where required.