City-Wide | Event Entry
Welcome to our page for participating organisations. We’re excited to have you join us at this year's festival!
Here, you will find the essential information you need, including the festival timeline, the steps to prepare for your participation, details on the publication of your event and our communication strategy.
If you have any questions not answered here, please get in touch with us at production@berlinscienceweek.com.
The details of your event are clear, and you’re ready to go: wonderful! Our team will be in touch to send you your personal log-in to our programme calendar. You will have time until 14 September to create an event entry for each format you are organising.
This is a crucial step, as this information will be published on our website during the programme launch. All contributors are required to submit this information, regardless of the format they are organising.
Key points to keep in mind:
- The platform includes guidance for each field. We kindly ask you to read this carefully and follow the instructions to ensure a smooth process.
- Event URLs can already be included in your communication materials, but these links will only go live with the programme launch on 25 September.
- All aspects of guest management are your responsibility. You are free to decide whether attendees need to register or purchase a ticket for your event. If you opt for paid tickets, we recommend keeping the price as low a price as possible (ideally under 15 Euro), to ensure that the events remain accessible for a broad audience. For free events that require registration, we suggest accounting for a 30-50% no-show rate when determining the number of available tickets.
The Berlin Science Week Team will check all the event entries for the programme during this period. We will be in touch to confirm that your event entry is complete and ready to be published, or if we have any additional questions.
The Berlin Science Week programme will be launched on 25 September, marking the start of our citywide advertising campaign and online promotion. We encourage you to take advantage of this momentum to promote your event!
Berlin Science Week generates strong visibility throughout the city (through posters and the Berlin Science Week Magazine with Tagesspiegel) and online (through digital ads and social media posts). To maximise your reach, and benefit your individual event, we strongly recommend you run your own dedicated communication efforts in parallel.
To support you in promoting your event at Berlin Science Week, we’ve prepared copy and visual assets for you to download here:
Please remember that, upon registering, you agreed to include Berlin Science Week in all of your communication efforts for your event(s). Further information on how to brand your event can be found in our Branding & Communication Guide. The link will be published in due course.
Press Contact: press@berlinscienceweek.com
Social Media Contact: communications@berlinscienceweek.com
BRANDING PACKAGES
As City-Wide Programme contributors, you will receive a free branding packagecontaining posters, stickers, and copies of the Tagesspiegel Magazine including the full Berlin Science Week Programme. We kindly ask that you use these materials in the days leading up to your event, as well as during the event, to communicate your participation in Berlin Science Week and advertise your programme. We will be in touch to coordinate this process.
01 – 06 OCTOBER | PLANNING THE DELIVERIES
Fill out the form to share with us your address, person of contact, and exact day of delivery.
24 – 24 OCTOBER | RECEIVING YOUR BRANDING PACK
Be on site to receive the branding package.
Is your event happening? We’d love to hear about it! Please post updates from your event, tag us in your communications, and share your experiences. Encourage attendees on-site to share their experiences live.
01 – 02 NOVEMBER | CAMPUS
Join us at the Museum für Naturkunde in Berlin for a programme focused on interaction, co-creation, and inspiration. Active encounters will take center stage, featuring engaging discussions and presentations on the latest developments in research.
07 – 09 NOVEMBER | FORUM
Join us at Holzmarkt 25, a vibrant programme th explores the interaction of art, science, and innovation.
Share your festival experience!
We kindly ask ALL contributors to the City-Wide Programme to fill out our 2-minute Feedback form to help us improve future editions of Berlin Science Week.
Feedback form link: coming soon
If you have any photos from your events, we’d love to receive them!